Let the budget speak before the spend is posted
From cost centre budgets to plan/actual, from commitments to the year-end forecast; actuals come from the same record as accounting.
Plan/actual report: plan, actual, commitment, remaining and year-end forecast per cost centre
From plan to result, every lira has an owner
Your controlling team’s budget and cost tools, on one screen.
Cost centre list: type, responsible employee and validity
Cost and profit centres
Cost centres with validity dates, responsible employee, centre groups and hierarchy; revenue and expense per profit centre.
Budgeting and planning
Plans per cost centre, account and period; bulk entry and copy from last year.
Commitments
Invoices that are coded, awaiting approval or approved but not yet posted are deducted from the budget; the spend is visible before it is posted.
Internal orders
Budgeted internal orders, release, technical completion and settlement to a cost centre or account.
Year-end forecast
Spending pace is measured against the plan’s own distribution to forecast how much of the budget will be used by year-end.
Allocation cycle: sender centre, receivers and weights
Allocation cycles
Allocation from a cost centre to receivers with fixed weights; runs once per period, posts an accounting document and can be reversed.
Five steps from plan to result
Plan, commitment and actual meet on the same centre and account.
Planning
The budget is entered per cost centre, account and period.
- Bulk entry and copy from last year
- Each centre has a responsible employee
- Centres roll up into groups and a hierarchy
Cost centre plan: budget per period
Commitment
An incoming invoice is deducted from the budget as soon as it is coded.
- The invoice goes to the supplier’s owner and is coded to a budget line
- The approval screen shows plan, actual, commitment, this invoice and remaining side by side
- An overrun doesn’t block the invoice; it escalates and requires a justification
Budget position of an invoice on the approval screen
Actuals
The accounting entry carries the cost centre and profit centre on the same line.
- On billing, the profit centre comes from the material and plant record
- Cost centre actuals and group totals
- Revenue, expense and net result per profit centre
Profit centre income statement
Allocation
Shared costs are allocated to receiving centres.
- Allocation and distribution cycles with fixed weights
- Runs once per period and can be reversed
- Every run posts a real accounting document
Allocation runs: period, amount and status
Result and forecast
Plan/actual, variance and year-end forecast in one report.
- Plan, actual, commitment, remaining and variance %
- Year-end forecast and forecast usage %
- Gross profit per material and profit centre from billing
Profitability report: revenue, cost and margin per company and profit centre
Cost figures come from the other modules’ records
No interim transfers, no overnight integrations, no month-end reconciliation.
- Finance & AccountingActuals come from the accounting entry; no separate cost ledger is kept.
- Procurement & InventoryAn incoming invoice becomes a commitment as soon as it is coded; the approval screen shows the budget position.
- Production PlanningWork centre activity prices flow into production order cost.
- Sales & DistributionBilling takes the profit centre from the material and plant record.
- HR & PayrollPositions are linked to cost centres.
About cost and controlling
The most common questions before going live.
No. An incoming invoice is a liability that already exists; blocking it doesn’t make it go away. On an overrun the invoice escalates to a higher approver who must give a justification, so the overrun is visible and owned.
Invoices that are coded, awaiting approval or approved but not yet posted are commitments. They sit in their own column in the plan/actual report, so you see how much of the budget is really spent before the invoice reaches accounting.
Spending pace is year-to-date actuals plus commitments divided by the plan for the same periods; the annual plan is multiplied by that pace. Because pace is measured against the plan’s own distribution rather than the number of months, an annual cost paid in January doesn’t create a false overrun.
An allocation cycle distributes a sending cost centre’s cost to receivers with fixed weights. The cycle runs once per period, posts a real accounting document and can be reversed if needed.
Yes. An internal order is opened with a budget and released; costs are posted to it and settled to a cost centre or account at period end. The internal order summary report shows budget overruns.
Yes. Billing takes the profit centre from the material and plant record; the profit centre income statement shows revenue, expense and net result per centre with an account breakdown.
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